Called to order at: ___7:11 pm July 11, 2018.
Motion to close at: ___9:15pm by _Jenn Nagy, 2nd by Stanton
June Minutes approved by Pam Mitchel, 2nd by Jen Nagy.
Attendees:
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x
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J. Nagy
President
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Jennifer Koppens
1st Vice Pres.
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J. Mackenzie
2nd Vice Pres
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|
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C. Wallace
Treasurer
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X
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Ian Clyde
Sponsorship
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S. Martynek
Secretary
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|
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C. Pouzar / C. Miller
Registrar
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M. Nagy
Past Prez
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D. Reynolds
Referee in Chief
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x
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D. Taite
Ice Scheduler
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X
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H. Lally (team)
Rookie Coor.
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K. Xavier
Coach Development
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x
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K. Cornacchia
Tourney Coor.
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C. Dudgeon
Member-at-large
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T. Wallace
Equipment
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x
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M. Ledger
Webmaster
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X
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S. MacKellar
Publicity / Marketing
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R. Hyde
Social Media
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x
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S. Gaull / L. Haire
Player Development
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X
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A. Miller
Recruitmnt / spec events
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|
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|
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9
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Total
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Quorum – not met
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In attendance
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Action Items:
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ACTION
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STATUS
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OWNER
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Regionals – we are hosting
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Ongoing
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Jenn Nagy
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Referral Program
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To be finalized
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Jenn Koppens
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Managers meeting
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To be booked
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Sue Martynek
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Order Rookie Jerseys & T-shirts
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ongoing
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Tony (jerseys)
Jenn (T-shirts)
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Send updated registration list by division
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Ongoing
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Christine / Carrie
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Contact past rookie parents – inquire about coming season
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Ongoing
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Pam / Rookie Team
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CTR – planning and organization
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Ongoing
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Amanda
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Recruit coaches for U8 & U14B.
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Ongoing
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Jenn
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Underage player – Gaby Dudgeon
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Ongoing
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Board to vote at aug meeting.
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Discussion:
o WORL / CORL discussion re: scheduling. Ongoing. To update next month
o Financial update received from treasurer – all accounts in order and on track.
o Tryout ice deposited - $1178 from Ajax AA tryouts / $3584 from Whitby A tryouts)
o Registrar update: 117 current registrations to date.
o CTR (sept 9) planning is underway: school flyers? Target public skating and hand out invitations. Lawn signs worked well. Need a team to plant them Sept 6 & remove them Sept 9. Soccer Fest? Canada Day? Kijiji, Craig List etc.. Emphasize “learn to skate” aspect and the addition of the skate Canada instruction sessions. Karla to post date on the ComeTryRingette.com site. On Ice help – from older A teams.
o CTR subcommittee suggestions: Stanton, Cam Lee, Leea,
o CTR – need to locate the CTR equipment (Oshawa? Ajax locker?)
o Social Media – need to advertise Coaches needed for U8 / U14B.
o Ice Schedule: waiting for town of Whitby.
o Ice Sched / Tournament - Karla to look at ice from last year to see what we had… then figure out how much needed for 100 teams -- must request sooner than later. 7am-11pm on all pads… maybe 30-40 extra hours of ice needed.
o Tournament – plan to open registration by end of July. No increase to registration this year. (Increased last year). Forest expected to have more teams this year… but need to investigate hotel bookings.
o Sponsorship – package is ready – need to include in managers meeting. And clarify all sponsorship cheques to be made out to WRA – WRA till write cheque to team – less the 10% fee.
o Manager’s Meeting – Karla to inform managers of duties…. Will post managers section on the website for quick access. Sue to run a managers meeting at start of season.
o Marketing / Publicity – swag catalogues to be handed out to all managers / coaches at start of season. Swag funds go directly to the jersey account.
o Newsletter with Board bios. Create community. Bring a friend.
o Lady blue knights not a great partner… not reciprocating.
o Request flyer have more photos of younger players. – can Shannon Nagle come early in season?
o Special Events / Recruitment – Profit from 2018 golf tournament - $10,036 (2017 profit $3500). Increase found in sponsorship format, eliminated DJ, reduced early bird ticket prize.
o Funds outstanding to purchase jerseys just $5000 – to be raised at Halloween Haunted Trails.(oct 19-21)
o CTR to be planned immed following the Haunted Trails. (oct 27-28) will need lots of volunteers.
o Social Media – need to be more relevant on IG -- more posts (more contributors) co brand? Health, wellness, girl power, empowerment the vibe to cobrand.
o Equipment - Rookie jerseys have not yet been ordered. Need to inventory existing jerseys and fill in the missing colours / #s. 7-8 existing helmets will be kept – no expiration unless damaged.
o Player Development – finalizing 12P roster. Wed Exhibition game in Oshawa + preskate Tues. Game in Whitby. To discuss topic of U10 as an underager – tabled for August meeting.
o Webmaster – email addresses & passwords sent to those that requested. To set up refs, timekeepers in new scheduling system.
Meeting adjourned 9:00pm by Jenn Nagy . 2nd by Stanton
Next Meeting: