2018-2019 Season (Whitby Ringette)

Print2018-2019 Season

Called to order at: Aug 15, 7:06 pm by Jenn Nagy  Iroquois Large Boardroom

Motion to close at: 9:51pm by Christine, 2nd by Amanda

July Minutes approved by Board with correction to attendance.                            

Attendees:

x

J. Nagy

President

 

Jennifer Koppens

1st Vice Pres.

x

J. Mackenzie

2nd Vice Pres

x

C. Wallace

Treasurer

X

Ian Clyde

Sponsorship

 

S. Martynek

Secretary

x

C. Pouzar / C. Miller

Registrar

 

M. Nagy

Past Prez

 

D. Reynolds

Referee in Chief

x

D. Taite

Ice Scheduler

X

H. Lally (team)

Rookie Coor.

x

K. Xavier

Coach Development

 

K. Cornacchia

Tourney Coor.

x

C. Dudgeon

Member-at-large

x

T. Wallace

Equipment

 

M. Ledger

Webmaster

X

S. MacKellar

Publicity / Marketing

x

R. Hyde

Social Media

x

S. Gaull / L. Haire

Player Development

X

A. Miller

Recruitmnt / spec events

 

 

 

 

 

 

 

 

14

Total

 

Quorum – not met

 

In attendance

Action Items:

ACTION

STATUS

OWNER

Regionals – we are hosting – all in

Ongoing

Jenn Nagy

Bring a Friend event

Booked sept 15-16

Amanda Miller

Managers meeting – suggest sept 11/12

To be booked

Sue Martynek

Order Rookie Jerseys & T-shirts

ongoing

Tony (jerseys)
Jenn (T-shirts)

Scheduling Module start-up – refs, SC, TK, bingo

Ongoing

Matt

Special events – Bring a friend, Santa, Bowling. Need dates

Ongoing

Amanda

Equipment Distribution

Ongoing

Tony

Print Ad(s)

Onging

Stanton

Post on Website – registration partners – subsidize fees.

Ongoing

Jenn/ Matt

CTR – register event with ORA

Ongoing

Amanda

Recruit coaches for U14B.

Ongoing

Jenn

Update on AA Scheduling

Scheduling -- WORL (western Ontario ringette league) will take over the scheduling for the 2018-2019 Season.

o    Central Ontario Ringette League will be working with WORL this year for scheduling – moving toward a merged league for A & AA teams for the 2019-20 season.

o    Agreement proposed by CORL & WORL,

*        No weeknight games will be scheduled due to travel.   

*        CORL fees remain unchanged for this season

*        Ref scheduling remains unchanged for this season

*        CORL rep to work with WORL ice scheduler at coming meetings.  Dates TBD

Regional Tournament

o    Organization / running the tourney - Jenn to work with Kim and need volunteers to assist.  C Wallace has volunteered.

o    Weekend is confirmed (April 5-7) but scheduling is will follow

o    Around 50 teams

o    Fundraising and vendors at our own discretion. 

o    Costs to consider:  medals, banners, awards for U8…

o    2018 fees: 

*        U8 $590 (3 game minimum)

*        U9+ $685 (3 game minimum)

*        Adult $850 (4 game minimum) – WRA will opt out of adult division.

o    Everything kicks off in October with intent process (similar to provincials) which runs until end December

o    Historically, Tara has run all the refs for the weekend

Underage Policy

o    Review of Policy

o    Amendments to the policy noted:

*        “….Selected in the Top 4” with unanimous agreement from Evaluators

*        Addition of “Player Movement is subject to Membership Services – Central Region”

o    Underage Policy effective:  September 15th, 2018

Ms. G. Dudgeon – request to join the U12P team as an underage player – Player is U10 proper.

Decision – Board voted - after lengthy discussion – player is offered a spot on U12R team – thereby not taking a spot from an of-age player and their opportunity for development.  Still allowing for opportunity to develop with older players to gain development.

Come Try Ringette

o    September 8th, 2018 at 10:00am at Iroquois PAD 2

o    Secured 14AA Team to help- Ian Clyde to be a Parent on Ice

o    Jenn to be present at event for parent connection

o    Amanda to Email CTR details to Karla to set up pre-registration

o    [email protected]

o    Next CTR scheduled for Oct 28 1:15 McKinney

Rookie Ringette

o    9 Total Registered – need boost in registration from approaching CTR and November CTR

o    T-shirts – change white to Sport grey & also offer pink – selected Logo version.

Sponsorship

o     Jumpstart – will subsidized registration, but you have to do volunteering around the neighbor

*        1 tier- We Advertise for them  (approved)

*        2 tier- We match dollar for dollar  (declined)

*        End date for August 31st, 2018 for Fundscrip

*        Lululemon partnership with Ringette Ontario 40% off on a specific corporate apparel options.

*        Ian to investigate further – assn orders?  Or team orders?   How do we administer this?

o    Sponsorship packages have been sent out to coaches

Coaching Development-

o    Karla to review the coaching qualification

 

 

Tournament  

o    is live on Score to Stats

o    Eliminated Skills and are using this ice for an NRL game – working to schedule this game.

Marketing and Publicity

o    Finland team was featured in the Newspaper for winning at the tournament

o    Advertising in Newspaper?

o    Kijiji?

o    Look into putting onto Durham Classifieds for free?

o    Display boards at the Whitby Recreation Centres

o    Granted a $400 budget for print ads.  Stanton will provide options and ad for approval / editing.  

Equipment

o    Email to go out to All coaches AND managers re: equipment pickup. 

o    Suggested dates:  week of Sept 9-15.

o    Required at time of pick up:

*        $250 cheque (will be cashed)

*        Signature on several documents / agreements.

Social Media

o    River has set up an internal email for volunteer coordination for events  [email protected]

Player Development

o    Coaches should have a one page outline to go over the details for the skills development

Webmaster

o    Paid for new scheduling module

o    Alain has historically done scheduling for shot clock, time keeps

o    This Scheduling module will allow scheduling for bingo as well

o    Doug would need to provide names of Refs

o    Alain would need to provide information for Shot Clock/Time Keep schedule

o    Website additions under ‘coach’s corner’ - Manger section / references.

Recruitment and Special Events

o    Soccer Fest -- Stanton & Heather will assist at the Sept 25th, 2018

o    Greg Harper – invitation to assist at Soccer fest (and any other events) – Greg is a good resource

o    Skating with Santa – David to look into ice scheduling

o    Bring-A-Friend event confirmed for Sept 15-16  – members that bring a friend receive a movie coupon. (1 coupon per player)   David to secure the movie coupons.  Suggested 25 coupons.

*        Stanton to make a flyer for the Bring a Friend to include movie pass

o    Next CTR date:  1:15 McKinney on the October 28th 2018  (following Haunted Trails event)

o    Bowling event – end of season – league wide.  Need a date

Next Meeting:


  • Sept 5
  • Oct 3
  • Nov 7
  • Dec 5
  • Jan 2
  • Feb 6
  • Mar 6
  • Apr 3
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Printed from whitbyringette.com on Monday, December 17, 2018 at 8:01 AM