2018-2019 Season (Whitby Ringette)

Print2018-2019 Season

Called to order at: Aug 15, 7:06 pm by Jenn Nagy  Iroquois Large Boardroom

Motion to close at: 9:51pm by Christine, 2nd by Amanda

July Minutes approved by Board with correction to attendance.                            



J. Nagy



Jennifer Koppens

1st Vice Pres.


J. Mackenzie

2nd Vice Pres


C. Wallace



Ian Clyde



S. Martynek



C. Pouzar / C. Miller



M. Nagy

Past Prez


D. Reynolds

Referee in Chief


D. Taite

Ice Scheduler


H. Lally (team)

Rookie Coor.


K. Xavier

Coach Development


K. Cornacchia

Tourney Coor.


C. Dudgeon



T. Wallace



M. Ledger



S. MacKellar

Publicity / Marketing


R. Hyde

Social Media


S. Gaull / L. Haire

Player Development


A. Miller

Recruitmnt / spec events












Quorum – not met


In attendance

Action Items:




Regionals – we are hosting – all in


Jenn Nagy

Bring a Friend event

Booked sept 15-16

Amanda Miller

Managers meeting – suggest sept 11/12

To be booked

Sue Martynek

Order Rookie Jerseys & T-shirts


Tony (jerseys)
Jenn (T-shirts)

Scheduling Module start-up – refs, SC, TK, bingo



Special events – Bring a friend, Santa, Bowling. Need dates



Equipment Distribution



Print Ad(s)



Post on Website – registration partners – subsidize fees.


Jenn/ Matt

CTR – register event with ORA



Recruit coaches for U14B.



Update on AA Scheduling

Scheduling -- WORL (western Ontario ringette league) will take over the scheduling for the 2018-2019 Season.

o    Central Ontario Ringette League will be working with WORL this year for scheduling – moving toward a merged league for A & AA teams for the 2019-20 season.

o    Agreement proposed by CORL & WORL,

*        No weeknight games will be scheduled due to travel.   

*        CORL fees remain unchanged for this season

*        Ref scheduling remains unchanged for this season

*        CORL rep to work with WORL ice scheduler at coming meetings.  Dates TBD

Regional Tournament

o    Organization / running the tourney - Jenn to work with Kim and need volunteers to assist.  C Wallace has volunteered.

o    Weekend is confirmed (April 5-7) but scheduling is will follow

o    Around 50 teams

o    Fundraising and vendors at our own discretion. 

o    Costs to consider:  medals, banners, awards for U8…

o    2018 fees: 

*        U8 $590 (3 game minimum)

*        U9+ $685 (3 game minimum)

*        Adult $850 (4 game minimum) – WRA will opt out of adult division.

o    Everything kicks off in October with intent process (similar to provincials) which runs until end December

o    Historically, Tara has run all the refs for the weekend

Underage Policy

o    Review of Policy

o    Amendments to the policy noted:

*        “….Selected in the Top 4” with unanimous agreement from Evaluators

*        Addition of “Player Movement is subject to Membership Services – Central Region”

o    Underage Policy effective:  September 15th, 2018

Ms. G. Dudgeon – request to join the U12P team as an underage player – Player is U10 proper.

Decision – Board voted - after lengthy discussion – player is offered a spot on U12R team – thereby not taking a spot from an of-age player and their opportunity for development.  Still allowing for opportunity to develop with older players to gain development.

Come Try Ringette

o    September 8th, 2018 at 10:00am at Iroquois PAD 2

o    Secured 14AA Team to help- Ian Clyde to be a Parent on Ice

o    Jenn to be present at event for parent connection

o    Amanda to Email CTR details to Karla to set up pre-registration

o    [email protected]

o    Next CTR scheduled for Oct 28 1:15 McKinney

Rookie Ringette

o    9 Total Registered – need boost in registration from approaching CTR and November CTR

o    T-shirts – change white to Sport grey & also offer pink – selected Logo version.


o     Jumpstart – will subsidized registration, but you have to do volunteering around the neighbor

*        1 tier- We Advertise for them  (approved)

*        2 tier- We match dollar for dollar  (declined)

*        End date for August 31st, 2018 for Fundscrip

*        Lululemon partnership with Ringette Ontario 40% off on a specific corporate apparel options.

*        Ian to investigate further – assn orders?  Or team orders?   How do we administer this?

o    Sponsorship packages have been sent out to coaches

Coaching Development-

o    Karla to review the coaching qualification




o    is live on Score to Stats

o    Eliminated Skills and are using this ice for an NRL game – working to schedule this game.

Marketing and Publicity

o    Finland team was featured in the Newspaper for winning at the tournament

o    Advertising in Newspaper?

o    Kijiji?

o    Look into putting onto Durham Classifieds for free?

o    Display boards at the Whitby Recreation Centres

o    Granted a $400 budget for print ads.  Stanton will provide options and ad for approval / editing.  


o    Email to go out to All coaches AND managers re: equipment pickup. 

o    Suggested dates:  week of Sept 9-15.

o    Required at time of pick up:

*        $250 cheque (will be cashed)

*        Signature on several documents / agreements.

Social Media

o    River has set up an internal email for volunteer coordination for events  [email protected]

Player Development

o    Coaches should have a one page outline to go over the details for the skills development


o    Paid for new scheduling module

o    Alain has historically done scheduling for shot clock, time keeps

o    This Scheduling module will allow scheduling for bingo as well

o    Doug would need to provide names of Refs

o    Alain would need to provide information for Shot Clock/Time Keep schedule

o    Website additions under ‘coach’s corner’ - Manger section / references.

Recruitment and Special Events

o    Soccer Fest -- Stanton & Heather will assist at the Sept 25th, 2018

o    Greg Harper – invitation to assist at Soccer fest (and any other events) – Greg is a good resource

o    Skating with Santa – David to look into ice scheduling

o    Bring-A-Friend event confirmed for Sept 15-16  – members that bring a friend receive a movie coupon. (1 coupon per player)   David to secure the movie coupons.  Suggested 25 coupons.

*        Stanton to make a flyer for the Bring a Friend to include movie pass

o    Next CTR date:  1:15 McKinney on the October 28th 2018  (following Haunted Trails event)

o    Bowling event – end of season – league wide.  Need a date

Next Meeting:

  • Sept 5
  • Oct 3
  • Nov 7
  • Dec 5
  • Jan 2
  • Feb 6
  • Mar 6
  • Apr 3
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Printed from whitbyringette.com on Sunday, July 12, 2020 at 3:15 PM